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Aperta

Role: Lead User Experience Designer on Aperta, a manuscript submission system for open science community. Together with another UX designer, we strategized, architected, and designed the whole user experience and interface of the application. Responsibilities included but not limited to running experience mapping workshops, synthesis, system research, working closely with developers, understanding workflows of each user, working in agile environment, user testings. 

What is Aperta

Aperta is designed to be a more smooth and efficient manuscript submission system. We designed Aperta to meet users' needs and their various working styles. The user interface is designed intuitively to improve author, reviewer and editor collaboration. 
You are welcome to check the application and submit a paper through it: 

 

What do users say about Aperta? Users testimony 

From e-life's UX team: "I’ve just had a good look through the system, and I must say I’m impressed. The UI journey for submitting a manuscript is very straightforward, and the workflow customization is similarly seamless."
"Excellent. Very quick and convenient."
"Very simple, excellent and easy to handle, accurate and save time."
"It was beautifully simple. Fantastic!"
"It works VERY WELL!"
"This was the best paper submission experience I've ever had. It is always a painful process, but in terms of ease of use, this is light years ahead of the competition."
"I appreciated the simplicity of the interface."
"Very user friendly! Best submission systems I've seen so far."
"Fast and efficient, we could not ask for better!"

Spaces and pages:

"Your manuscript" page: space where users see their manuscripts, their corresponding role on the manuscript. They can also see the status of their paper.

"Your manuscript" page: space where users see their manuscripts, their corresponding role on the manuscript. They can also see the status of their paper.

Main manuscript page: Users can see their manuscript and fill out the metadata cards (stacked on the right). The design includes a checklist to prepare the manuscript for submission. Once all the cards are checked, the SUBMIT button appears.  The notion of cards is used to break down the required information for submission to smaller tasks.

Main manuscript page: Users can see their manuscript and fill out the metadata cards (stacked on the right). The design includes a checklist to prepare the manuscript for submission. Once all the cards are checked, the SUBMIT button appears.
The notion of cards is used to break down the required information for submission to smaller tasks.

Cards have accordion interaction. The width of the card column is customizable and responsive. multiple cards can be open at the same time.

Cards have accordion interaction. The width of the card column is customizable and responsive. multiple cards can be open at the same time.

Workflow: Some of the users of this system have access to this view. The workflow view allows users to track the manuscript in submission system and check and complete relevant tasks.

Workflow: Some of the users of this system have access to this view. The workflow view allows users to track the manuscript in submission system and check and complete relevant tasks.

Workflow page, ideation spike. Showing a timeline, phases of publication, where the given paper is in the publication process, allowing users to open and work on multiple cards at the same time.

Workflow page, ideation spike. Showing a timeline, phases of publication, where the given paper is in the publication process, allowing users to open and work on multiple cards at the same time.

Some clickable prototypes: 

Card Builder clickthrough

Card behavior on manuscript page

Card builder:

 

Some process artifacts:

Sample: Diagram of workflows made to make sense of a messy white boarded workflow and make it a reference for rest of the team.

User Testing  - Using Skype and Camtasia

User Testing - Using Skype and Camtasia

User Testing  - Skype interviews recorded by Camtasia

User Testing - Skype interviews recorded by Camtasia

Sample:  White boarding  and brain storming

Sample: White boarding and brain storming

Having fun with colleagues. Making crescent suns.

Having fun with colleagues. Making crescent suns.

User Testing  - Interviews on Skype and Camtasia

User Testing - Interviews on Skype and Camtasia

Experience mapping exercises are usually followed by making boards of post-it notes and categorizing them as part of  synthesis process .

Experience mapping exercises are usually followed by making boards of post-it notes and categorizing them as part of synthesis process.